PTO Bylaws

 

BYLAWS – STALLINGS ELEMENTARY PTO Adopted February 12, 2008
Amended April 16, 2013

Article I: Name
The name of this organization is the Stallings Elementary Parent-Teacher Organization, Inc.

Article II: Articles of Organization

The organization exists as an incorporated association of its members. Its “Articles of Organization” comprise these bylaws, as from time to time amended, and its articles of incorporation.

Article III: Objectives

Section 1. The Objectives of the organization are:

  1. (a)  To promote the welfare of children and youth in home, school, church, and community.
  2. (b)  To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education ofchildren and youth.
  3. (c)  To develop between educators and the general public such united efforts as will secure for all children and youth the highestadvantages in physical, mental and social education.

Section 2. The Objectives of this organization are promoted through educational programs directed toward parents, teachers, and the general public; developed through conferences, committees, projects, and programs; and governed and qualified by the Basic Policies set forth in Article IV.

Article IV: Basic Policies

The following are the Basic Policies of this organization:

  1. (a)  The organization shall be non-commercial, non-sectarian and nonpartisan.
  2. (b)  The name of the organization or the names of any members in their official capacities shall not be used in any connection with acommercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the objects of theorganization.
  3. (c)  The organization shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing ofstatements) in any political campaign on behalf of, or in opposition to, any candidate for public office or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.
  4. (d)  The organization shall cooperate with schools to support the improvement of education in ways that will not interfere with administration of the schools and shall not seek to control their policies.
  5. (e)  The organization may cooperate with other organizations and agencies concerned with child welfare, but persons representing the organization in such matters shall make no commitments that bind the organization.
  6. (f)  In the event of the dissolution of the organization, its assets shall be distributed for one or more of the exempt purposes specified in Section 501(c)(3) of the Internal Revenue Code of 1986 as from time to time amended.Article V: Membership and Dues

Section 1. Any individual who subscribes to the Objectives and Basic Policies of this organization may become a member of this organization, subject only to compliance with the provisions of the by-laws. Membership in this organization shall be available without regard to race, color, creed, national origin, sex or religious preference.

Section 2. The organization shall conduct an annual enrollment of members, but persons may be admitted to membership at any time.

Section 3. Only members in good standing of the organization shall be eligible to participate in its business meetings or to serve in any of its elected or appointed positions.

Section 4.

  1. (a)  Each member of the organization shall pay annual dues to the organization.
  2. (b)  The amount of the dues shall be set forth annually by the Executive Committee, prior to the first day of the school year.

Section 5. The membership year of the organization shall begin on the date that the dues are paid and run through the remainder of the school year.

Section 1.

Article VI: Officers and Their Election

  1. (a)  The officers of this organization shall consist of a President; a Vice-President, Volunteers; a Vice-President, Ways and Means; a Vice-President, Special Programs; a Secretary and a Treasurer.
  2. (b)  Other officers may be added as deemed necessary by the existing Executive Committee.
  3. (c)  The President shall have previously served at least one term as PTO officer or as chairperson of a standing committee.
  4. (d)  Officers shall be elected annually in the month of May, shall assume their official duties following the close of the annual meetingin May and shall serve for approximately one year until the close of the subsequent annual May meeting at which their successors are elected; provided, that the initial officers shall serve until the close of the meeting in May of 2015 at which their successors shall be elected.
  5. (e)  A person shall not be eligible to serve more than two consecutive terms in the same office.

Section 2.

  1. (a)  There shall be a nominating committee composed of three members to be elected by the organization at a regular meeting at least one month prior to the election. The person receiving the highest number of votes by the organization shall serve as chairman.
  2. (b)  The nominating committee shall nominate two eligible persons for each office to be filled and report its nominees at the annual meeting in May at which time additional nominations may be made from the floor.
  3. (c)  Only those persons who have signified their consent to serve if elected shall be nominated for, or elected to, such office.

Section 3. A vacancy occurring in any office shall be filled for the un-expired term by a person elected by a majority vote of the remaining members of the Executive Committee, notice of such election having been given. In case a vacancy occurs in the office of President, the Secretary shall serve notice of the election.

Article VII: Duties of Officers
Section 1. The President shall be preside at all meetings of the organization and of the Executive Committee at which

he/she may be present, perform such other duties as may be prescribed in these bylaws are assigned to him by the organization or by the Executive Committee and coordinate the work of officers and committees of the organization in order that the objects may be promoted.

Section 2. The President-Elect shall substitute for the President during his or her absences and perform other duties with the cooperation of the President. The President-Elect shall work closely with the President to prepare for that position the following year.

Section 3. The Immediate Past President shall be a member of the Budget Committee and the Nominating Committee. Additionally, the Immediate Past President shall act as an aide to the President and perform other duties as assigned by the President or organization.

Section 4. The Vice-President for Membership and Volunteers shall be responsible for coordination of annual membership and communicating with Volunteer coordinator and administration. Vice President will also perform other duties as assigned by the President or organization.

Section 5. The Secretary shall record all minutes from each PTO meeting. The minutes of each previous meeting shall be read and approved at the following scheduled PTO meeting. The minutes shall be recorded and stored in the school office at the end of each school year. In addition, the Secretary shall perform other duties as assigned by the President.

Section 6. The Secretary-Elect shall substitute for the Secretary during his or her absences and perform other duties with the cooperation of the Secretary. The Secretary-Elect shall work closely with the Secretary to prepare for that position the following year.

Section 7. The Treasurer shall have custody of all of the funds for the organization, keep a full and accurate account of receipts and expenditures and make disbursements in accordance with the approved budget, as authorized by the organization, the Executive Committee, or a special committee. The Treasurer shall present a financial statement at every meeting of the organization and at other times when requested by the Executive Committee and make a full report at the annual meeting. The Treasurer shall be responsible for the maintenance of such books of account and record as conform to the requirements of the bylaws. The Treasurer’s accounts shall be examined annually by an auditing committee of not less than three members, who, satisfied that the Treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. The auditing committee shall be appointed by the Executive Committee at least two weeks before the annual meeting.

Section 8. The Treasurer-Elect shall substitute for the Treasurer during his or her absences and perform other duties with the cooperation of the Treasurer. The Treasurer-Elect shall work closely with the Treasurer to prepare for that position the following year. All officers shall deliver to their successors all official material no later than two weeks following the end of the school year.

Section 9. All officers shall:

  1. (a)  Perform the duties prescribed in the parliamentary authority in addition to those outlined in these bylaws and those assigned fromtime to time.
  2. (b)  Deliver to their successors all official material not later than ten days following the election of their successors.

Article VIII: Executive Committee

Section 1. The Executive Committee shall consist of the officers of the organization, the chairpersons of standing committees and the principal of the school or a representative appointed by the principal. The chairpersons of the standing committees shall be selected by the officers of the organization and the principal of the school or a representative appointed by the principal.

Section 2. The duties of the Executive Committee shall be:

  1. (a)  To transact necessary business in the intervals between organization meetings and such other business as may be referred to it by the organization;
  2. (b)  To create standing committees;
  3. (c)  To approve the plans of work of the standing committees;
  4. (d)  To present a report at the regular meetings of the organization;
  5. (e)  To appoint an auditing committee at least two weeks before the annual meeting to audit the Treasurer’s accounts;
  6. (f)  To prepare and submit to the organization for approval a budget for the fiscal year; and
  7. (g)  To approve routine bills within the limits of the budget.

Section 3. Regular meetings of the Executive Committee shall be held monthly during the school year at a time to be fixed by the Executive Committee at its first meeting of the year. A majority of the Executive Committee members shall constitute a quorum. Special meetings of the Executive Committee may be called by the President or by a majority of the members of the Executive Committee.

Section 4. Executive committee will represent Stallings Elementary with integrity and respect. A Code of Conduct will be signed yearly by all members.

Article IX: Meetings

Section 1. There shall be at least four regular meetings of the organization during the school year. These meetings shall be scheduled by the Executive Committee within the first month of the school year.

Section 2. Special meetings may be called by the Executive Committee upon at least seven days notice.
Section 3. The annual meeting shall be in May.
Section 4. Present members shall constitute a quorum for the transaction of business in any meeting of this organization.

Article X: Standing and Special Committees

Section 1. The Executive Committee may create such standing committees as it may deem necessary to promote the objects and carry on the work of the organization. The term of each chairperson shall be one fiscal year.

Section 2. The chairperson of each standing committee shall present a plan of work to the Executive Committee for approval. No committee work shall be undertaken without the consent of the Executive Committee.

Section 3. The power to form special committees and appoint their members rests with the organization. Section 4. The President shall be a member ex officio of all committees except the nominating committee.

Article XI: Fiscal Year
The fiscal year of the organization shall begin on July 1 and end on the following June 30.

Article XII: Parliamentary Authority

Robert’s Rules of Order Revised shall govern the organization in all cases in which they are applicable and in which they are met in conflict with these bylaws.

Article XIII: Amendments

Section 1.

  1. (a)  These bylaws may be amended at any regular meeting of the organization by a two-thirds vote of the members present and voting, provided that notice of the proposed amendment shall have been given at the previous meeting.
  2. (b)  A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws only by a majority vote at a meeting of the organization or by a two-thirds vote of the Executive Committee. The requirements for adoption of a revised set of bylaws shall be the same as in the case of an amendment.